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Press Release

Quota System Issue: Info for Georgia Alligator Quota Hunt Applicants

SOCIAL CIRCLE, Ga. (8/4/2015)

TWO EMAILS SENT TO SUCCESSFUL APPLICANTS:

If you were one of the lucky applicants that was drawn for a quota hunt, you may have received two emails from our automated system: one that said you were selected and one that indicated “non-selection.”  We apologize for the error! 

The selection process for the alligator quota hunt was completed on August 1 and, shortly thereafter, the automated system began processing emails and sending them out in batches.  Due to an oversight related to the email generating function of the program, the system sent at least two emails to successful alligator quota applicants.  Successful applicants received an initial email indicating their successful selection and hunt choice.   Then the system sent a subsequent email indicating “non-selection”.  The second email was generated as a result of the system recognizing that these applicants were not chosen for their second choice. 

It is important to remember that hunts are filled based on first choices and the number of priority points. The only time the selection process uses 2nd and 3rd choices is when the number of 1st choice applicants for a particular hunt is insufficient to fill the quota. Then the selection process will look to 2nd choice applicants for that hunt to fill the unfilled quota slots. This has not been necessary for alligator hunts. 

SO, HOW DO I KNOW IF I WAS DRAWN?

All notifications have been sent to applicants with a valid email. Applicants that received both a “Congratulations, you were selected” email and a subsequent “non-selection” email should disregard the “non-selection” email.  These individuals are the successful applicants and the subsequent “non-selection” email was an error. 

Regarding applicants who have received ONLY a “non-selection” email, this email is correct and these applicants were not selected for an alligator quota hunt. 

In our review, we did identify a few individuals who were successfully selected but it is not clear whether they received notification.  We will send a follow-up email to all successful applicants. However, we are aware that several individuals do not have an email associated with their account, but they will receive a tag in the mail. 

Applicants who submitted an application with no hunt selected (i.e., to simply acquire a preference point) are actually not applying for a hunt and were not cycled through the actual selection process.  Thus, they would not receive an email, but their accounts would still be credited the preference point for which they applied. 

WILL FUTURE QUOTA HUNT DRAWINGS HAVE ANY ISSUES?

The technical error describe above was detected and corrected over the weekend.  

We regret any confusion this technical issue may have caused and assure our quota hunt applicants that this error did not have any effect on the integrity of the selection process and was confined to the email generator function of the system.  This issue has been addressed for the entire quota hunt system.  DNR will continue working with the licensing vendor to ensure programming corrections resolve any known technical issues as well as any other issues that are discovered. 

I APPLIED FOR A HUNT, BUT DID NOT GET ANY EMAIL – WHY?

Some customers may not have received an email because the there is no email associated with the account.  Other issues might be that the email address is incorrect; the email is no longer valid; or the email is in a junk/spam folder (please check any spam/junk folders or in ‘Gmail,’ check the email type tabs). 

It is of utmost importance that customers ensure their accounts contain complete and accurate information. This information is how the department contacts and shares information with its customers. It is the customer’s responsibility to ensure their information is accurate and complete. We encourage our customers to review and update their information any time it changes and any time they log on to the system.  This would include prior to submitting any quota hunt applications. 

FURTHER QUESTIONS ON QUOTA HUNT APPLICATIONS?

If you have further questions, please call 1-800-366-2661


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